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Flowlife·Bay Harbor Islands, FL·On-site

Design Project Manager (Architect/Interior Designer)

full time·6-10 yrs exp·Posted Jul 28, 2026

Job description

About the Company
 
At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.
 
Our mission is oneness:  prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

About the Role

The Project Manager delivers assigned Flow projects and workstreams across the full project lifecycle (Concept → Design Development → GFC Documentation → FF&E Selection → Site Execution → Handover), managing day-to-day scope, schedule, coordination, and documentation under the direction of the Senior Project Manager and Head of Design Management. The role covers Flow's full project taxonomy--ground-up developments, conversion projects, third-party standard conversions, and tenant improvements/fit-out. The Project Manager is the operational engine of delivery--running programs, tracking actions, driving the RFI/submittal cycle, and keeping cross-discipline coordination moving across architecture, interior design, structural, MEP, and landscape teams, while maintaining rigorous documentation discipline and escalating risk and change early.

Responsibilities

  • Deliver assigned projects and workstreams across the lifecycle under the direction of the Senior Project Manager

  • Maintain project programs, milestones, and action logs; track progress against baseline and flag slippage early

  • Coordinate day-to-day across architecture, interior design, structural, MEP, and landscape teams, chasing deliverables and closing open items

  • Manage the RFI, submittal, and approval cycle, enforcing agreed turnaround times

  • Maintain project documentation under version control in the CDE; keep registers current and accurate

  • Prepare and issue meeting minutes, progress reports, and trackers to the Senior Project Manager on a defined cadence

  • Review consultant and contractor deliverables for completeness against scope and brand standards

  • Log changes and variations into the register; support cost-alignment and formal approval routing

  • Support risk identification and maintain the risk register with documented mitigation actions

  • Coordinate site queries and support execution, escalating technical issues to the relevant discipline lead

  • Support handover—compile as-built and FM documentation and drive close-out checklists to completion

    • Ideal Background

  • Bachelor's in Architecture, Engineering, Construction Management, or a related built-environment discipline; PMP or CAPM certification preferred

  • 6–10 years of experience in project management on mid- to large-scale real estate development projects

  • Background at a real estate developer, project management consultancy, or tier-one contracting or consulting firm, with direct exposure to design-through-delivery project management

  • Delivery support experience on at least 2–3 mid-to-large real estate projects across ground-up, conversion, and/or fit-out types

  • Working coordination experience across architecture, interior design, structural, MEP, and landscape disciplines

  • Strong documentation, tracking, and reporting discipline

  • Familiarity with FIDIC/AIA contract principles

  • Proficiency in Primavera P6 or MS Project, Procore or equivalent CDE platform, Bluebeam Revu, AutoCAD, and Revit (review level)

  • Comfortable with AI-assisted PM and productivity tools (Monday, Airtable, Notion)

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