Document Controller

At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.

Our mission is oneness:  prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

The Document Controller is responsible for the systematic management, distribution, and archiving of all project-related documentation. They ensure that the most current versions of drawings, specifications, contracts, and technical reports are available to internal teams and external stakeholders. This role maintains the integrity of the Common Data Environment (CDE) and ensures that all information workflows comply with global brand standards and project protocols.

1. Lead the implementation and maintenance of the project’s document control system and Common Data Environment (CDE).
2. Manage the review and approval cycles for technical submittals, RFIs (Requests for Information), and design deliverables (Concept to IFC).
3. Ensure rigorous version control to prevent the use of obsolete drawings or documents on-site or by consultants.
4. Generate regular status reports on document turnaround times, pending approvals, and submittal registers for MIS reporting.
5. Administer user access, folder structures, and metadata tagging in accordance with ISO 19650 or project-specific standards.
6. Consolidate and audit all "As-Built" documentation and commissioning records for final handover to Facilities Management (FM).

1. CAN-DO attitude and GTD (Get Things Done) mindset.
2. Ensure 100% accuracy in document filing and distribution to avoid technical errors on-site.
3. Maintain zero tolerance for undocumented decisions or unrecorded design changes.
4. Enforce strict turnaround times for document reviews across all stakeholders.

Related Diploma, Certificate or Degree.

Min: 5 Years Max: 8+ Years.

 

Languages Required: English.