Executive Assistant

Executive Assistant to Country Manager

Location: Ciudad Empresarial, Huechuraba, Región Metropolitana (on-site)

The Executive Assistant will provide comprehensive executive and administrative support to the Country Manager and other C-Level executives in Santiago, Chile. The position requires a highly organised, proactive, and service-oriented individual with excellent communication skills, strong business judgement, and the ability to manage multiple priorities in a fast-paced international environment.

The successful candidate will play a key role in ensuring smooth day-to-day operations, managing complex schedules and executive priorities, coordinating business activities, and supporting internal and external stakeholder engagement with professionalism, discretion, and attention to detail.

Key Responsibilities:

• Manage dynamic calendars for the Country Manager and designated executives, including meetings, appointments, and strategic business activities.
• Coordinate internal and external meetings, including agenda preparation, logistics, briefing materials, and follow-up on action items.
• Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and timely follow-up.
• Screen, prioritise, and manage correspondence, emails, calls, and requests with a high level of professionalism and confidentiality.
• Prepare presentations, reports, meeting materials, and executive documentation as required.
• Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, visas, itineraries, and travel documentation.
• Manage travel-related changes and logistical issues efficiently and proactively.
• Coordinate logistics and support for visiting executives, leadership meetings, customer meetings, and company events.
• Provide support for conferences, workshops, off-site meetings, and internal corporate activities.
• Take meeting minutes when required and ensure appropriate follow-up on key actions and deliverables.
• Draft, proofread, and review professional communications and documentation in English and Spanish.
• Maintain accurate records, filing systems, and confidential documentation with the highest level of discretion.
• Support expense reporting, invoice coordination, purchase orders, and other administrative processes as required.
• Collaborate closely with cross-functional teams including HR, Finance, IT, Facilities, Sales, and Regional/Global teams.
• Support internal communications, operational coordination, and administrative process improvements.
• Provide flexible support on ad-hoc projects and business priorities as assigned.

Qualifications:

• 5+ years of experience supporting senior leadership or C-Level executives in multinational or fast-paced corporate environments.
• Advanced bilingual proficiency in English and Spanish, both written and spoken.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams, Zoom, and SharePoint.
• Experience coordinating complex travel arrangements, executive meetings, and corporate events.
• Excellent organisational, prioritisation, and time management skills, with the ability to manage multiple responsibilities simultaneously.
• Excellent interpersonal and communication skills, with the ability to interact effectively with all levels of the organisation.
• Ability to work under pressure and respond effectively to changing priorities.

Key Competencies:

• Proactive mindset with the ability to anticipate executive and business needs.
• Strong attention to detail and excellent organisational skills.
• High level of professionalism, discretion, and confidentiality.
• Strong problem-solving skills with a proactive and adaptable approach.
• High emotional intelligence and ability to build effective working relationships across teams and organisational levels.
• Strong team player with a collaborative mindset and positive approach to teamwork.
• Strong cultural awareness and adaptability within international environments.

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Esta oferta se enmarca en la Ley N°21.015 de Inclusión Laboral de Personas con Discapacidad. InterSystems promueve la igualdad de oportunidades y la no discriminación en todos sus procesos de reclutamiento y selección, asegurando procesos inclusivos y accesibles, en conformidad con la normativa laboral vigente en Chile.