Department: Finance / Operations Location: Corporate Office / Hybrid
Employment Type: Full-time Experience Required: 2–4 Years (SAP Mandatory)
Position Overview
We are seeking a detail-oriented and proactive Operations & SAP Executive to manage end-to-end
vendor operations, procurement workflows, invoice processing, and employee reimbursement
functions. In this role, you will act as a critical liaison between internal departments and external
vendors, maintaining accurate tracking systems, processing transactions in SAP, and ensuring
operational compliance with internal financial policies.
Key Responsibilities
Vendor Management & User Coordination
Point of Contact: Serve as the primary liaison between external vendors and internal cross-
functional teams for operational queries.
Vendor Onboarding: Coordinate end-to-end vendor onboarding processes, ensuring full compliance
with tax, banking, and documentation requirements.
Relationship Management: Maintain proactive communication with vendors to resolve payment,
invoice, or PO-related discrepancies promptly.
Procurement & SAP Operations
PR & PO Creation: Generate and process Purchase Requisitions (PR) and Purchase Orders (PO)
accurately in SAP as well as internal workflow platforms.
Scope & Approval Verification: Verify scope of work, departmental approvals, and budget
allocations prior to issuing official POs.
System Maintenance: Ensure all procurement entries, item masters, and vendor records within SAP
reflect up-to-date data.
Invoice Processing & Tracker Management
Invoice Processing: Receive, audit, and process high-volume vendor invoices against active POs and
delivery/service sign-offs.
Tracker Management: Maintain meticulous, real-time Excel/system trackers to record invoice
status, approval stages, and payment dates.
Accounts Payable Coordination: Collaborate closely with Finance and Accounts Payable teams to
ensure adherence to payment cycles and avoid delays.
Employee Reimbursements & Advances
Reimbursement Auditing: Review and process employee expense reimbursement requests and
travel claims in compliance with company policy.
Advance Management: Handle petty cash and employee advance requests, tracking settlements
and verifying supporting documents/receipts.
Qualifications & Key Requirements
Experience: 2 to 4 years of hands-on experience in procurement support, finance operations,
vendor management, or accounts payable.
SAP Proficiency: Direct operational experience with SAP (specifically MM/FI modules) is
MANDATORY.
Technical Skills: Strong working proficiency in MS Excel (VLOOKUP, Pivot Tables, tracker
maintenance) and internal ticket management systems.
Detail Orientation: High accuracy in numerical data entry, document verification, and maintain
ledger/tracker consistency.
Communication: Excellent written and verbal communication skills for effective coordination across
internal departments and external vendors.
Time Management: Ability to prioritize tasks, meet tight payment and processing schedules, and
handle operational follow-ups independently.
