The AI Studio at Vocal Media produces AI-generated social video at real scale, across reproductive health, climate, finance, politics, and culture. Behind every account that ships on time is a lot of quiet coordination: schedules, docs, handoffs, and systems that keep a fast-moving creative team in sync. That is where you come in.
We are looking for a Junior Program Manager to keep the AI Studio running day to day. You will work directly with our Program Manager to coordinate schedules, maintain our documentation and workflows in Notion, track deliverables across accounts, and keep the operation organized as we grow. This is a part-time role to start, built for someone early in their career who wants to grow into a full program management seat as the studio scales.
Responsibilities
Program Coordination and Operations
Keep production on schedule across multiple AI content accounts, tracking deliverables, deadlines, and handoffs
Own the weekly rhythm: meeting prep, agendas, notes, and follow-ups, so nothing slips through the cracks
Spot blockers early and help the team clear them before they turn into fire drills
Keep projects moving between creative, automations, and client work
Documentation and Systems (Notion)
Own and maintain the studio's Notion workspace: hubs, trackers, role docs, and the knowledge base
Keep processes documented and current so the team always has one source of truth
Build and refine templates, databases, and views that make the whole team faster
Tracking and Reporting
Maintain trackers and dashboards for content output, account status, and team capacity
Pull together clean status and performance summaries for leadership
Keep the hiring, onboarding, and outreach trackers current
Team and Cross-Functional Support
Support onboarding for new hires and contractors: accounts, tools, access, and first-week setup
Coordinate across creative, automations, and client teams to keep work flowing
Take on additional project coordination as the studio grows
What We Are Looking For
Early in your career and genuinely excited about AI, media, and how content gets made at scale
Highly organized and detail-oriented, and calm when there are a lot of moving parts
Fluent in Notion, or a fast learner who likes building clean systems
A strong written communicator who can keep a remote, async team aligned
Self-motivated and reliable, the person who closes the loop without being asked
Interest in progressive issues, social justice, or advocacy is a plus
Exposure to social media, content production, or AI tools is a bonus, not a requirement
Must be based in the United States
What You Will Gain
A front-row seat to how a high-volume AI content studio actually runs
Direct mentorship from our Program Manager and AI Studio leadership
Room to grow into a full Program Manager role as the studio expands
Hands-on experience with the tools and systems behind modern AI content operations
Benefits
Health insurance covered at 90% for full time employees; Dental and Vision available
Unlimited PTO and sick leave
401(k) plan & company contribution
