About the Company
At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.
Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.
About the Role:
We’re looking for an organized, proactive, and hospitality-minded Office Manager to be based in Flow’s Miami HQ. This pivotal role involves managing various administrative tasks such as inventory management, vendor relationships, event management, new hire experience and more. Additionally, you will demonstrate excellent organization and communication skills, manage logistics and enhance organizational workflows to ensure seamless operations.
This role involves supporting various organizational functions and assisting in projects spanning areas such as Design & Construction, People Ops, IT, Finance, and beyond as needed.
This role is based full time at Flow's Miami HQ in the Bay Harbor Islands, FL.
Responsibilities:
Provide essential support to all staff, including serving as the key point of contact and coordinating meeting logistics, communications, and materials
Provide event support and planning for meetings and staff events including logistics, research & planning, day-of support and invoice/billing management
Manage vendor relationships for cleaning services, supplies, plants, and repairs
Coordinate office repairs and maintenance (e.g., damaged wallpaper, broken accessories, millwork issues)
Maintain soft seating areas, conference rooms, executive offices, and common spaces—ensure furniture is properly staged, and clutter is removed or stored
Support HR and IT with onboarding logistics, including desk setup, welcome materials, and equipment coordination
Act as a go-to resource for new hires beyond day one—help them acclimate and understand how you can support them
Support other functional areas and members of the organization’s leadership team with special projects that may include People Ops, Finance, Real Estate, IT and Design
Other various/ad hoc administrative duties as needed
Ideal Background
2+ years of experience in administrative support, operations or hospitality
Strong communication and organizational skills
Comfortable managing vendor relationships and event support
Warm, approachable demeanor with a proactive mindset
Ability to multitask and prioritize in a fast-paced, dynamic environment
Familiarity with basic IT tools and comfort collaborating across departments
