Company Planning and Programs Specialist

Our Company Planning and Programs team focuses on creating alignment and clarity around our near- and long-term strategy at Okta. We are the connective tissue that ensures our top-level company methods and functional plans are translated into clear, actionable, and trackable initiatives.

We are looking for a versatile, highly adaptable Programs and Planning Specialist to join our team in a hybrid capacity. In this role, you will balance your time between driving our strategic planning rhythms (~60%) and acting as a flexible Project Manager (~40%) who can parachute into cross-functional initiatives as needs arise.

This is an excellent opportunity for someone who thrives in ambiguity, possesses high EQ, and loves both the high-level strategic alignment and the on-the-ground execution of getting things done.

Key Responsibilities
Strategic Planning & Operations (~60%)

• Planning Cycles: Support the execution of our annual and quarterly planning cycles (e.g., annual planning preparation, Quarterly Portfolio Updates / QPUs), ensuring clear communication and milestone tracking across stakeholders.
• Operational Rhythm: Assist in the coordination of ongoing leadership alignments, tracking action items for key strategic initiatives, and ensuring cross-functional visibility into company progress.
• Reporting & Documentation: Help maintain and streamline operational documentation, reporting dashboards, and presentation materials for executive reviews.

Flexible Project Management (~40%)

• Flex PM Support: Step in to lead and manage smaller, high-priority projects and initiatives across the Company Operations ecosystem when extra bandwidth is needed.
• Program Execution: Support internal change management efforts, internal team programs, or community initiatives (such as volunteer days and operational training rollouts).
• Stakeholder Coordination: Act as a central point of contact for assigned projects, ensuring timelines are met, risks are flagged, and cross-functional teams remain aligned.

Required Skills & Qualifications

• Experience: 2–3 years of proven experience in project management, program management, or strategic planning.
• Adaptability & Ambiguity: Highly comfortable operating in dynamic environments where priorities can shift; able to bring structure to ambiguous problems.
• Communication & EQ: Strong written and verbal communication skills with a high degree of emotional intelligence. You can effectively collaborate with diverse teams and navigate complex stakeholder relationships.
• Cross-Functional Collaboration: A track record of successfully partnering with various teams to drive shared outcomes.
• Technical Proficiency:
  • Expertise in Google Workspace (Docs, Sheets, Slides).
  • Familiarity and comfort leveraging AI tools (such as Claude and/or Google Gemini) to enhance productivity, synthesize information, and draft communications.

What You'll Bring

You are a team player who isn't afraid to roll up your sleeves. Whether you're helping coordinate a massive quarterly planning review or driving a targeted internal program to the finish line, you approach your work with curiosity, organization, and a collaborative spirit.

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